Valuing the Balance between Design and Medical Planning

May 8th, 2012 by Jason Schroer

I have been practicing architecture for over 15 years with a concentration on healthcare projects. For those that are familiar with medical planning, you know that there is a certain rigor that comes with laying out the functions of a hospital. Many times, the majority of our time and effort within the design phase is drawing and redrawing the 2-dimesional plans to get them to respond to the operations of the hospital – unfortunately, sometimes at the detriment of the architectural design. To me, competent medical planning is only half of the solution. As architects, we must also be inspired to create spaces that enhance the patient, family and staff experience without sacrificing the function of the building.

Don’t get me wrong, efficient medical planning is very important to the composition of a design. Well-organized planning can help save operational costs and provide the backbone for the appropriate functions of a medical facility. Unfortunately, frequently, the 2-dimensional medical plan becomes the absolute basis for the architectural form and resolution of the building. We often call this an “extruded plan” solution. While this type of solution effectively addresses the functions of a hospital it commonly lacks exploration and refined resolution of the 3-dimesional spaces and form culminating in uninspired experiences for the patient, family and staff.

So, how do we find the balance? Here are some suggestions:

  1. Stop thinking about medical planning and architectural design as separate responsibilities. These tasks should be integrated early in the project and therefore there should be dialogue about these aspects from the very beginning. Consider more cross training and cross pollination of staff.
  2. Encourage designers and those that tend to be responsible of the aesthetic design of the building to gain a better understanding of medical planning. Designers should have a keen interest in the function of the interior spaces and need to take initiative to learn basic aspects of medical planning.
  3. Encourage those individuals who are typically responsible for medical planning to think more in 3-dimensions. Engage dialogue about the architectural design early in the planning process and explore options that address shape, form and space – beyond the 2-dimesional planning.
  4. Promote a culture of project delivery and design process that values the amalgamation of medical planning and architectural design as mutually important. This may come in the form of a process that allows designers and planners to work more collaboratively very early in the planning process.

What are your thoughts?

Follow Jason on Twitter @jasonschroer

Harvey speaks to research at KA Connect 2012

May 4th, 2012 by HKS Healthcare Group

Thought leaders from all over the world came together at KA Connect 2012 to share case studies, best practices and ideas about how they organize information and manage knowledge in their firms. Tom Harvey, FAIA, MPH, FACHA, LEED AP, principal with HKS, Inc. and president of the Center for Advanced Design Research & Evaluation (CADRE), presented “Launching into Research: HKS and CADRE.”

Harvey founded CADRE to develop and implement relevant original research in the areas of architectural and engineering design solutions having an impact on end users, including occupant well-being and user effectiveness; operational performance; and sustainability of the built environment. Throughout his 35-year healthcare architecture career, he has influenced the healthcare environment with design research studies that reveal how architecture affects safety and patient visibility, improves patient outcomes and satisfaction, increases operating efficiencies, reduces nurse walking distances, simplifies design and reduces costs – while providing the highest standard of care.

KA Connect 2012 is a knowledge and information management conference for the AEC industry. This year’s conference, held April 11-12, 2012 in San Francisco, focused on three intersecting trends driving the future of practice : research, marketing and technology.

Acuity-Adaptable Nursing Care: Exploring Its Place in Designing the Future Patient Room

April 30th, 2012 by HKS Research Team

The acuity-adaptable care delivery model was developed to limit the transfer of patients from room to room due to lower acuity level during their stay. It was seen as a means of improving safety and providing a higher quality of care.  But does this model work?  A recent study examined the anticipated benefits of the acuity-adaptable model, specifically in its original form, as defined within its study at Methodist Hospital Indianapolis.  In this paper, the pros and cons of the acuity-adaptable model were examined through the review of the few hospitals that have published evidence on the impacts and outcomes of implementing the concept.  A few hospitals found that the acuity adaptable model led to an increase in patient safety, patient and provider satisfaction and a decrease in length of stay.  However, the challenges in staffing and managing, as well as a significant cost increase in building and operating these units have led to the abandonment of the acuity-adaptable model in several hospitals.  The conclusion of this study was that the acuity-adaptable care delivery model, while meticulously developed and conceptually sound, should be considered carefully before being implemented in the design of a hospital due to the lack of consistent success and evidence of failures in implementation. Read the rest of this entry »

ICD-10 Transition: What’s it about?

March 30th, 2012 by HKS Research Team

The International Classification of Diseases, 10th Revision is commonly referred to as “ICD-10”. ICD-10 provides a consistent medical classification system that includes codes for diseases, symptoms, signs and other factors. Development of the system began in 1983 by the World Health Organization (WHO) and is currently in use in some form in over 100 countries.  

 Who has to update?

In the United States, all entities subject to the Health Insurance Portability and Accountability Act (HIPAA) laws must transition from the existing ICD-9 system to ICD-10. Non-healthcare entities (such as auto insurance companies) that utilize ICD-9 are being encouraged to adopt ICD-10, but are not required to do so. As a prerequisite for ICD-10, healthcare institutions must also adopt the Electronic Data Interchange (EDI) Version 5010 standards. EDI is a standard that dictates the format for electronic data exchanges.

What’s the timeframe?

The transition deadline for EDI 5010 was January 1st, 2012; but the Centers for Medicare & Medicaid Services (CMS) have postponed enforcement of EDI Version 5010 compliance to March 31, 2012 because of numerous issues, including slow software implementation. Read the rest of this entry »

Bedside Technology and Patient Well-Being

February 29th, 2012 by HKS Research Team

There is no doubt technology is advancing and medical equipment needs are growing in healthcare; equipment at the bedside included.  A recent study conducted in the United Kingdom researched the impact of bedside technology on patient well-being.  Researchers specifically looked into the impact of how the prolific visibility of equipment and cords in the patient room impacts the concept of healing environments.  The results of the study, conducted by photographic simulation, conclude that removing bedside technology from the patient view reduces stress, increases pleasure, and improves trust in the healthcare provider.  Further, non-simulated research is necessary, but this study suggests that designing the patient room and the headwall such that the visibility of equipment is minimized (without compromising the caregiver workflow) contributes to healing.                Read the rest of this entry »

Preparing for Design and Improving Operations

February 8th, 2012 by HKS Research Team

Operations planning in healthcare has become an increasingly sophisticated effort during the pre-design phase. Operational understanding has always been a focus of the programming phase, where interviews and data requests inform functional narratives. While helpful, this exercise leads to little improvement of operations. A useful method in pre-design for improving operations before design begins is to use both static and dynamic models to test operational parameters. Static models are spreadsheets with operational metrics built in to test changing operations preferences. Dynamic models are statistically-robust time models that test more realistically the outcomes of operational conditions.

Static and dynamic models test various parameters against clinical volumes, such as:

- Operating hours

- Operating days of week

- Percentage of bed types (service lines)

- Percentage of bed acuity levels

- Preferred utilization rates

- Preferred bed queuing/mapping

The impact of volumes against these parameters is in room, bed, and machine need. Necessary capacity can be modified as parameters are adjusted. Baseline models of existing conditions and volumes are usually created for comparison against projected models and to expose opportunities for improvement. Improvement opportunities could include reducing length of stay, changing discharge time of day, or reducing room turn-around time. HKS recommends using both static and dynamic models in tandem for a top-down, bottom-up approach or using static models solely as dynamic models can take a great deal of time and data to build.

For a more detailed narrative… Read the rest of this entry »

An Integrative Approach for Successful Aging in Continuing Care Retirement Communities

January 30th, 2012 by Jessica Grabham

The fastest growing population in America is the elderly and while long term care has vastly improved over the past decades, much can still be done to develop a more appropriate environment that promotes healthy, successful aging. Successful aging is defined as the avoidance of disease and disability, maintenance of high physical and cognitive function, and continued engagement in social and productive activities. The image many Americans see when asked about getting older is not typically a favorable one and ranges from an array of physical disabilities to the burden one may put on family members. Our job as designers, architects, and planners should be to provide an environment that will fulfill the needs and desires of the older population using evidence based design. The social and physical environments of long term care play a significant part in the well-being of a resident by helping establish a sense of community vs. institutionalism and isolation.

My thesis research at Texas Tech University focused on this idea of belonging and interaction within long term care.  I used my research to develop a prototypical continuing care retirement community that uses principles of traditional neighborhood development in order to promote successful aging and provide a higher quality of life for elderly residents.  See the link below for a summary document of my thesis.  Would love any thoughts our readers may have.

PDF of report summary:  An Integrative Approach for Successful Aging in Continuing Care Retirement Communities

iPad deployment

January 17th, 2012 by Amaya Labrador

In the days following Steve Job’s death, media headlines recounted Apple’s multiple contributions to popular culture through the deployment of its technological devices. From its first generation iPod (the first status-symbol mp3 player), to the iPhone (its most successful product launch), to the iPad (its latest gadget), we have assimilated Apple products into our way of life. Now, Apple products are being integrated into healthcare: iPads are being used to bring caregivers and patients closer together.

Although the adoption of electronic health records (EHR) has been happening for several years, processes and workflows have yet to catch up. In some cases, the shift to EHRs actually fragmented care delivery. It is not uncommon for caregivers to print EHRs or forms before seeing a patient, only to step away after the patient interaction to enter information into the EHR. The iPad has succeeded where desktop computers and tablets have not: in providing a mobile technology solution that users are actually eager to adopt.

However, widespread adoption still faces several challenges in terms of software development. Most of the systems run by healthcare institutions do not have iPad compatible mobile solutions. In addition, administrative controls are pretty lightweight, raising concerns about patient privacy. But some institutions, like Ottawa Hospital, aren’t waiting around for a top-down solution: led by CIO Dale Potter, the hospital has deployed 3,000 devices and developed its own clinical mobile platform.

Links worth referencing: deploying iPads and iPad adoption

Where art meets medicine

December 20th, 2011 by Ashley Dias

Around here we often think of where architecture meets healthcare, simply because that’s what we do, we design healthcare facilities.  But, what about a similar intersection of fields, where art meets medicine in the field of medical illustration.  Personally, I find it fascinating.  I was reminded of my fascination while flipping through HealthLeaders Magazine.  The Personalities section highlighted Gary Lees, the director of the Johns Hopkins School of Medicine’s Department of Art as Applied to Medicine.

One of the best quotes from the article on Gary was this, “Lavish or beautiful images are not what we are doing.  A good medical illustration must teach.  You can sit down at a computer and it is not going to do the work for you.  You have to tell it what kind of image you want to use that would best show and teach the scientific fact.  If you get caught up in the technology, you might lose the essence of what you want to teach.”

The image above is from the Johns Hopkins School of Medicine’s Department of Art as Applied to Medicine by Professor Corinne Sandone.

Empathy + Architecture

November 29th, 2011 by Lindsay Todd, HKS Healthcare Fellow 2010-2011

It was almost too obvious. Sitting among thousands of fellow designers, planners and innovators in the healthcare design field.

I was taken entirely aback by the keynote speaker at a conference we were all in attendance for as he spoke on a topic that realistically struggles to exist in today’s culture: empathy. Empathy is not a new concept; in fact, “there was a time not so long ago when there was a broad and deep connection between producers and consumers that allowed everyone to prosper.” Over time, there have been many contributors to the gap that separates us today; however, no one more guilty than myself. What was Dev Patnaik [the aforementioned keynote speaker] saying to this room full of creative minds? What were the actual implications for me as a young, aspiring architect in this world that has, in some ways, lost touch with one another? Before I could entertain another big question, the overarching answer became so apparent that it was obvious. To be better in my world – the creating, designing and planning of healthcare facilities – I need to know their world – the hurting, healing and caring of those who live and work in said healthcare facilities. And it would not be enough to simply know their world by reading and researching about it or by talking to those who provide or receive care in it or by understanding the latest trends driving it. No, I want to know their world experientially by actually putting the black patent pumps up for a season and walking in their shoes. Literally.

Early one morning in 1979, Pattie Moore did a peculiar thing. A young designer living in New York, she woke up, got out of bed, and started to make herself frail. She strapped herself into a body brace that made her shoulders hunch forward. She hid her auburn locks under a white wig and painted her eyelashes gray. She plugged up her ears so she couldn’t hear. And she put on horn-rimmed glasses that blurred her vision. Transformed into a woman more than three times her actual age, Pattie headed out into the world, a wooden cane guiding her path. Leaving her Gramercy Park walk-up, Pattie stepped out into a land that was unlike any she had ever experienced. Pattie had made herself old, and now even her own neighborhood looked strange to her.

                                                                                                      – Excerpt from Wired to Care

In Mr. Patnaik’s book, he goes on to say that through experiences such as the one described above influencing her work as an industrial designer, Pattie Moore has helped countless of people’s everyday life become a little more livable. And, “in doing so, she also revealed an important but oft-forgotten truism: People discover unseen opportunities when they have a personal and empathetic connection with the world around them. For individuals, that means developing the ability to walk in other people’s shoes. For companies and other large institutions, that means finding a way to bring the rest of the world inside their walls.”

As the 2010 – 2011 HKS Healthcare Fellow, I was driven by this idea of understanding, experientially and empathetically, the environment in which I am giving my career and my life to designing. Given the time frame of the fellowship and the gulf of opportunities that exist within a hospital to do this, I have selected a single service line to concentrate on for the purposes of this study. To experience and understand the environment of a cancer patient at THR Presbyterian Hospital of Dallas, I hope to have the chance to follow a diverse selection of key individuals working and living in this world, gaining as many perspectives as possible over a six month period of time. What is a 12-hour shift like for the nurse who selflessly cares for these patients on the inpatient oncology unit? Or how about the pharmacist responsible for delivering the necessary medications on time to the unit? Or the care coordinator who labors to orchestrate the treatment and the timeline for the healing and recovery of these patients? Even within the confines of a single service line, the opportunities to know this world are many.

Read the full paper here.